Free Invoice Template Download and Send Invoices Easily

How to Make an Invoice

If you’re selling a product, you’ll add the description of the product, as well as the quantity and the price per item. If you want to attach a file such as a sales brochure, image or supporting documentation, select Attachment and then Upload files and then browse to the file. This can be a number that a customer sent you when ordering a product or service. This number is often important when you contact the customer about issues related to that invoice. The header of an invoice is created in several different formats.

Can I design my own invoice?

Canva's free invoice maker allows you to create professional-looking invoices for your clients within minutes. Keep your branding consistent by adding your own logo, brand colors, and fonts to hundreds of flexible invoice templates in just a few clicks.

Often a customer may reject or accept an invoice, at any point of the invoice status. The acceptance status is indicated as either “Accepted” or “Rejected”. Once you accomplish the work, you need to invoice your client. The best way to understand invoices is to look at some examples of invoices. This site is protected by reCAPTCHA and the Google privacy policy and terms of service apply. Small businesses A business community to help you blaze your trail.

What is an invoice?

You may want to include your company’s information alongside the word ‘invoice’ on the header. Nowadays, almost all companies use specialized software to edit and create unique headers as preferred. As such, it is wise if you can use such a type of software. In this article, we’ll break down how to make an invoice, plus, we’ll share our top recommendations for both free invoice templates andtemplates for serious freelance professionals. This is the most popular and quickest way to send an invoice. If you have created the invoice in a word processor or designing software, convert it into a PDF for enhanced security.

For example, you might want to use it for your vegan restaurant. In that case, you can simply add another row after the subtotal, and mention any additions or subtractions there. For example, all invoice IDs starting with the letter A are those billed to Client A, and all invoice IDs starting with the letter B are those billed to Client B. Social Media Graphics Browse templates for every platform. Word documents are flexible, easy to customize, and can be opened on practically any computer. Multi-currency account Explore the account used by 13 million people to live, work, travel and transfer money worldwide. To begin creating a new invoice in Excel, open Microsoft Excel on your computer and then click Open a Blank Workbook.

Ways to Send An Invoice

It’s a good idea to stick to industry standards when setting payment terms. Sending invoices regularly is an important part of running a small business. An invoice is a record of items supplied or work done and the amount that is owed, sent by a service provider to a customer or client. Invoices help their recipients to understand in detail a breakdown of what they are paying for, how much is due, and when payment is expected.

How to Make an Invoice

Branded Templates Get a bundle of templates that match your brand. Branded Templates new Get a bundle of templates that match your brand. In the other states, the program is sponsored by Community Federal Savings Bank, to which we’re a service provider. Commercial invoice – A commercial invoice is usually used as part of the import process when bringing goods into the US from overseas. Get paid for free using your local bank details for the US, UK, Eurozone, Poland, Australia or New Zealand. Fill in your company and contact information, date and invoice number. PDF documents are compact, searchable, and can be password protected for security.

TMetric Documentation

It’s also a good idea to attach receipts to back your claims. Don’t risk having your client wonder if you’re padding the bill. Send your business invoices out as quickly as possible, while How to Make an Invoice your services are still fresh in your client’s mind. The quicker you send the invoice, the quicker you get paid. Here are more free invoice templates for you to choose and download.

  • Whether choosing invoicing software, getting paid fast, or avoiding mistakes, these checklists will keep you on track.
  • Using our online invoice maker, you can generate an unlimited number of invoices and download them as PDF without having to pay extra.
  • The Microsoft gallery features templates that apply to finance charges, sales invoices, service invoices and other business forms.
  • 9.Tap View as Client to review how your client will receive the Invoice, or just tap Attach when you’re ready to send.
  • The company information typically includes company name, address, and contact details.

While you’ll have to pay service fees if you choose to accept online payments, the very real upside is that you’ll likely get paid much faster. You can generate it automatically using invoicing software such as ours, or generate it manually. What is important is that no two invoices from your business should have identical invoice numbers. After selecting a time range to create an invoice, the project list will display only those projects, which have unpaid periods.

Open the Invoice Template

Including a personalized thank you note can be a nice touch as well. Ella Ames is a freelance writer and editor with a focus on personal finance and small business topics such startups, business financing, and entrepreneurship. She has a background in business journalism and her work has appeared not only on The Balance, but LendingTree, ValuePenguin, EE Times, PolicyMe,, and more.

Choose Excel for a tailored invoice which cuts the the admin burden by doing the math for you. Pay invoices and people domestically and abroad, receive payments for invoices, fee-free in major currencies. Cross-border payments with Wise can be much cheaper than using your regular bank — and 19x cheaper than PayPal.

It describes what products and services your company provided, how much they cost, how much is due and when, and how your customer can pay you. You’ll need to start by making a manual note of hours and services performed, including a summary of activity for each entry. Starting from scratch, you’ll also need to consider your invoice design, including font, logos, coloring and size. Max Freedman is a content writer who has written hundreds of articles about small business strategy and operations, with a focus on finance and HR topics. He’s also published articles on payroll, small business funding, and content marketing. Invoice Simple offers three invoice templates that you can download as Word, Excel or other customizable files.

Why would I use invoicing software?

You can add any additional information, such as an upcoming seasonal deal, your referral program, or a request for reviews or helpful feedback. Your customer is more likely to pay an invoice if they know what they’re paying for. It’s good to know what to do if a customer won’t pay an invoice, but it’s even better to avoid the situation from the start. Locate the Invoice icon in the dialogue box and select your preferred invoice template. An invoice also contains contact information, payment terms and sometimes other notes. We’re used to paying online and with cards, and so are your customers.

  • List the percentage tax you’re adding and how much that percentage adds up to.
  • See our guide to invoicing software for small businesses for more detail on all your options.
  • It’s issued by the seller or service provider to the purchaser.
  • If it was a recurring payment, you obviously need to maintain a good relationship with the client.
  • Simply fill in the required information and create an invoice on the spot.

Templates created from scratch.If you’re proficient with a spreadsheet, word processing, or graphic design software, you may want to create a unique invoice template of your own. With the PayPal Business app, you can create and send invoices, track unpaid balances, send reminders, and stay on top of payments all on your mobile phone. However, invoice templates can require more work, and don’t offer the more advanced features and ability to automate your processes that software can provide.

Each invoice created with our online invoice maker can be customized to the specific client you’re sending it to. The clean, user-friendly interface of the invoice generator also lets you add new clients and manage them easily. Contact, company & payment details and customized invoice templatescan be saved for recurring invoices.

The solid-colored border frames the invoice to make the information in the center stand out and look organized. You can change the color of the border to your primary brand color, and add your own business logo at the top. This simple invoice template is free to use, and perfect for all kinds of businesses — from retail and ecommerce to contractors, consultants and manufacturing companies.

These items allow the website to remember choices you make and provide enhanced, more personal features. For example, a website may provide you with local weather reports or traffic news by storing data about your current location. QuickBooks has powerful features to help business owners manage… Learn all about the payroll forms small business owners like you… Best Accounting Software for Small Business in 2022 We researched dozens of accounting software… Check and make any changes to the payment terms that apply to this customer or this job.

If you don’t have an agreement in place, at least tell them when an invoice is about to be raised. If your customer prefers to pay by cash or check, add the terms of payment to your invoice. Talk to your client about payment methods that will work best for both of you. Payment services like PayPal and card payments often have extra fees for the seller.

Once you’ve found an Excel template to suit your business needs, click on the template to open a preview page. Then, click the “Create” button to open it as a new spreadsheet. Click File on the menu bar and then click New from Template. A page will launch with a selection of available templates. To begin making an invoice from an Excel template, you’ll first need to launch Microsoft Excel on your PC. This is the very last thing they’ll see before paying, and it’s a great way to make them feel good about choosing your business. You might also include product names or types of materials, like the brand of dimmer switches you installed or the species of hardwood you used for a flooring job.

How to Make an Invoice

It’s in Google Docs, but when you’re done, you can download it as a PDF or any other format required. See our guide to invoicing software for small businesses for more detail on all your options. You end up copying or re-typing client and item details despite sending the same client an invoice in the past. Consultants provide specialized expert advice that helps clients significantly improve their businesses.

The commercial invoice is used for customs in instances where goods are being exported across international borders. List out the details of the product or service you provided — include quantity, rates, hours, etc. An invoice, or sales invoices, is a billing document issued by a seller to a customer.

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